Are you the ‘Donna' to my ‘Harvey'? If you're familiar with the series ‘Suits', you know Donna is the ultimate executive assistant who anticipates needs, manages multiple tasks at once, and makes everyone around her, particularly her boss, shine.
That's exactly the kind of partnership I'm looking for. My name is Sigrun, the CEO of a rapidly growing online coaching business with a mission to accelerate gender equality through female entrepreneurship. For the past 9 years, I’ve been guiding thousands of women worldwide to start and scale their businesses. Now, my vision is set on scaling this business to 8 figures and beyond. To achieve this, I need an Executive Assistant of the highest calibre, someone who's as dedicated as I am and can act as my right hand.
Do you have 10 years of executive assistant experience? Are you comfortable working with visionary leaders and helping them execute their ideas? Can you anticipate needs, respond quickly to messages, and take proactive action?
If you're detail-oriented, tech-savvy, and can adapt to my CEO's schedule, this position is for you.
Key Responsibilities:
Executive Support & Well-being Management:
- Manage the CEO’s calendar, schedule meetings, and handle correspondence
- Prepare documents, presentations, and reports
- Ensure the CEO’s day runs smoothly and efficiently, prioritizing her well-being by managing workloads, creating buffers in her schedule, and proactively addressing stress points
Event & Retreat Planning:
- Organize retreats for our high-end program, including planning accommodations, meeting rooms, catering, entertainment, and sightseeing
- Plan and oversee events, workshops, and key business initiatives
PR & Media Management:
- Oversee the CEO’s public relations engagements, including securing guest appearances on podcasts, YouTube collaborations, and PR opportunities
- Book guests on our podcast and manage all necessary information for marketing episodes afterward
Communication Management:
- Serve as the main point of contact for internal and external communication
- Liaise with team members, clients, and external partners
Travel Planning:
- Organize and manage travel arrangements, including flights, accommodations, and itineraries
Administrative & Strategic Support:
- Assist in executing strategic initiatives and business operations
- Provide support with research, data entry, and creating internal documentation
Qualifications:
- 10 years of experience as an Executive Assistant, preferably supporting C-level executives.
- Outstanding English communication skills, both written and verbal.
- Strong organizational and project management skills, with the ability to prioritize effectively.
- Experience managing emails, calendars, and travel for a busy executive.
- Ability to adapt quickly, make smart decisions on the fly, and handle high-pressure situations with grace.
- Proficiency in tools like Asana, Slack, Google Suite, Zoom, and other remote work platforms.
- High emotional intelligence, professionalism, and discretion.
- Willingness to travel, particularly within Europe (Switzerland) is a nice to have.
- A genuine desire to support and enhance the CEO’s productivity and well-being.
Tech Requirements:
- Computer: At least i5 or equivalent with 8GB RAM
- Internet Speed: At least 50 MBPS Download speed
You’ve made it this far? Then you are potentially my Donna.
About Team Sigrun
We are a small but very dedicated team with an entrepreneurial and international spirit. Our team is based all over Europe and everyone works remotely. We operate in the Central European & GMT time zone with room for flexibility.
Our company values include excellence which means doing our best and always wanting to do things better, impact which means we continuously want to grow the business with the goal of leaving a dent in the universe and change the world, tough love which means that we are kind, fair and respectful but we don’t sugar coat anything and tell it like it is which is exactly what our clients appreciate about us, surprise and delight which means having fun and creating a rewarding environment for the team and our clients, and integrity which means we do what we say, basically we are our word.
If you're looking for a long-term position where you can make a significant impact, be part of a dedicated team, and contribute to a meaningful cause, this is your chance.
Click here to apply
(Note that it takes about 20 minutes to fill out the application form and we will ask you to record a 2 minute video)